NYC Park and Recreation Goes Paperless

The New York City Department of Parks & Recreation has selected an imaging solution to digitize and manage its extensive Park Property File, which contains records for approximately 1,900 parks of all types and sizes.

The Image Management system will allow the Parks Department to scan these recordsincluding property descriptions, maps, copies of park laws and resolutions, park acquisition documents, and correspondenceinto a single, Web-based repository that can be accessed by park staff, other government agencies and the public through a Web browser.

Image Management, by Stellent, also will allow the Parks Department to index records by park property number, park name, block and lot identifier, document type, and date, making them easier to search for and retrieve.

"The number of records per park ranges from less than 10 pages for very small parks to thousands of pages for the city's largest parks," said Parmod Tripathi, agency chief contracting officer for the New York City Department of Parks & Recreation. "Consequently, we need an imaging solution that can scale to accommodate this wide range of sizes. Image Management fulfills this requirement and provides the most comprehensive, high-quality features of all the solutions we evaluated. We look forward to leveraging its scalability to roll out additional records management applications beyond our initial Park Property File implementation."

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